Color Me Fearless 5k Committee Roles
Thanks for your interest in the Color Me Fearless 5k Committee. The annual spring 5k fundraiser for Girls on the Run was created back in 2003 and has become the biggest fundraiser for the program. In 2016 we adopted a "Paint Run" theme and named it the Color Me Fearless 5k and added paint throwing stations at the mile stops along the beautiful Della View and Draper Preserve course. The committee begins to meet on a monthly basis in January, and more frequent in the weeks just prior to the event the first Saturday in June. We need a committee of people to help implement the various details of the race before and hopefully during. Roles that can be championed include:
If you have an eye for building sponsorship packets, love talking to local businesses about opportunities to get involved, or would like to head up our social media and local advertising needs, this could be for you. You'd work in conjunction with GOTR's executive director (duties can be delighted between these two roles) and use the committee for input and assistance. Time commitment would be 4-5 hours in committee meetings, and time spent between meetings dependent on roles you assume.
Volunteer Recruitment and Coordination
Prior to the event we need help reaching out to various youth organizations, places of business, and posting to local social media groups for soliciting volunteers. We have a list or prior volunteers and groups that can be contacted. Communication with volunteers about their roles and expectations will need to take place prior to the event. Being the point person to make sure volunteers are checkin and being placed in the crucial locations that make the event run smoothly is a critical part of the event's success. Time commitment would be 4-5 hours in committee meetings, time spent coordinating with groups/volunteers, and 3 hours day of the event.
This role is perfect for someone that can stay calm under pressure, and coordinate volunteers in facilitating registration as efficiently as possible. You will work in conjunction with Girls on the Run board member to account for the money collected at the race. Time commitment includes 4-5 hours in committee meeting, 4-5 hours the day prior to the event, and 3-4 hours the day of the event.
We need a detail oriented person or team of people that will tend to the marking, set up and clean up of the course. Course volunteers will assist in the clean up as well. Time spent marking will be dependent on the weather, but can likely be partially marked the evening before and the morning of from 8-9:30 a.m. The Course Marshall can also travel the length of the course during the race to make sure volunteers are in place, respond to emergency situations (as will Hailey Police) and needs are being met. Attendance at the committee meetings are optional, and perhaps only needed in the weeks prior to the event. Time commitment would be 4-5 hours before and during the event.
Corporate Team Recruitment and Coordination
The corporate team element of our 5k event is the fun way to get groups of people and businesses involved to have a fun time together! This includes athletic clubs, non-profits, schools, and local businesses. Leading up to the event you will help get them energized to come out in full spirit at the race and be prepared with a team cheer. On the day of the race you will be their point person to check-in at their VIP location, you'll capture their team cheer in video, and will help create the social media buzz following the event for generating the "Best Spirit" team competition. Time commitment would be 4-5 hours in committee meetings, time spent recruiting and coordinating with the above mentioned groups, and 2-3 hours race day.
We host the event at Heagle Park and utilize the grassy area for fun activities and informational offerings. In 2016 we focused on organizations offering summer camp experiences, demonstrations (like gymnastics), activities (like bubble ball, inflatable slides, dunk tank), specialty vendors, sponsor booths and food vendors. Any idea you can lend to enhancing this part of the event that adds to the family friendly atmosphere and keeps people around to have fun together. You serve as the key point person for these organizations to check-in and go to if they have any needs during the event. Time commitment would be 4-5 hours in committee meetings, time spent communicating and recruiting those involved, and 3-4 hours race day.